As part of the 10-year Strategic Plan for Higher Education, the Ohio Board of Regents (OBR) identified the need for a single, semster-based academic calendar within the University System of Ohio. The success of students, integration of institutions, and opportunities to improve efficiencies and trim costs were identified as the advantages of having a common academic calendar in place.

Given the need for 13 of the 23 Ohio community colleges to convert from quarters to semesters, the OACC has developed a plan to assist with advancing this major initiative by creating a statewide committee structure for the semester conversion. The committee structure consists of a Steering Committee and six subcommittees. The Steering Committee is charged with the coordination of the activities of each of the six subcommittees. The six subcommittees consist of Degree & Certificate Alignment, Information Technology, Business Processes, Student Advising, Records & Registration, and Communications. Additional information on each of the six subcommittees, as well as helpful resources are available below.


Degree & Certificate Alignment Committee

The Degree & Certificate Alignment Committee is responsible for several key areas. These include: Review, refine and update degree and certificate guidelines and minimum standards to facilitate the ease of college credit transfer; Assure and provide quality coherent education; Recognize certificates for student success to enhance progress to degree; Program Share; Ease of Transfer; Identify and review common policies and procedures that need to change; and Identify all regulating bodies that must be notified of the semester change with noted deadlines.

Committee Reports


Information Technology Committee

The Information Technology Committee is responsible for several key areas. These include: Share practices of conversion – business practices, distance learning, etc.; Explore opportunities to negotiate information systems needs for each of the 23 community colleges (examples Datatel, Banner, Jenzabar); Identify potential common practices; Identify common services for students; Identify and review common policies and procedures that need to change; and Identify all regulating bodies that must be notified of the semester change with noted deadlines.

Committee Reports & Resources

Business Functions Inventory Template


Business Process Committee

The Business Process Committee is responsible for several key areas. These include: Share practices of conversion; Identify potential common practices; Identify common services for students; Identify and review common policies and procedures that need to change; and Identify all regulating bodies that must be notified of the semester change with noted deadlines.

Committee Reports & Resources


Student Advising Committee

The Student Advising Committee is responsible for several key areas. These include: Share best past practices; Develop a time-line for communication with student; Share of Advising Plans; Share use of appropriate material developed by the various statewide committees; Additional items as identified; and Identify all regulating bodies that must be notified of the semester change with noted deadlines.

Committee Reports & Resources

Student Advising Reference Guide

Committee Contacts


Records & Registration Committee

The Records & Registration Committee is responsible for several key areas. These include: Share practices of conversion; Identify potential common practices; Identify common services for students; Identify and review common policies and procedures that need to change; Work closely with Business Processes and Information Technology Committees; Develop high level test plan criteria in conjunction with the Information Technology Committee; and Identify all regulating bodies that must be notified of the semester change with noted deadlines.

Committee Reports & Resources


Communications Committee

The Communications Committee is responsible for several key areas. These include: Develop common statements for community colleges, which would include a statement for conversion to semester and a pledge to students; Develop a comprehensive communication plan; and Identify all regulating bodies that must be notified of the semester change with noted deadlines.